Virtual Assistant - Real Estate Remote Job

Virtual Assistant - Real Estate (Remote)

This is a remote position.

Company Overview – Virtual Assistant

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines.

We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we’re passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today’s competitive business landscape.

Additionally, we’re committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don’t stop there. We’re constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent.

This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Virtual Assistant Job Description

We are seeking a diligent and detail-oriented Real Estate Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting our real estate operations by performing various administrative tasks.

The ideal candidate should possess strong organizational skills, excellent communication abilities, and a keen attention to detail.

Virtual Assistant Responsibilities

Prepare and distribute documents, contracts, leases, and other real estate-related paperwork.
Coordinate the listing process for new properties, including gathering all necessary information, photos, and documents.
Coordinate property showings and open houses, including managing appointments and communicating with clients and potential buyers.
Assist real estate agents and brokers with administrative tasks such as scheduling appointments, organizing meetings, and managing calendars.
Manage client’s CRM (Customer Relationship Management Tool), databases and keep records up-to-date.
Conduct research on real estate market trends, properties, and competitors.
Assist with financial tasks such as processing invoices, tracking expenses, and preparing financial reports.
Provide general administrative support to the real estate team as needed.

Virtual Assistant Requirements

College educated
Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring
Must be comfortable with using Hubstaff, a time-tracking application
Social media management and / or marketing experience
Photo and video editing experience, graphic design experience
Professional-level English (written and verbal / voice)
Experience using any Customer Relationship Management software, Microsoft Office, and Google Workspace
Computer or laptop with access to the internet (min speed of 25 Mbps)
Transaction coordination experience is a plus but not required