Junior HR Generalist Work From Home at Canonical - Apply Now

Job Description: Junior HR Generalist at Canonical

Location: Remote (APAC Region, Gurgaon)
Department: People & HR
Work Mode: Fully Remote
Travel Requirement: Up to four times a year for internal events

About Canonical

Canonical is a global leader in open-source software, best known for publishing Ubuntu, the popular Linux-based operating system. As a pioneer in open-source solutions, Canonical powers innovations in AI, IoT, and cloud computing. Founded in 2004 as a remote-first company, Canonical remains committed to fostering a diverse, inclusive, and innovative work environment.

Joining Canonical means being part of a forward-thinking, high-performance team that values excellence, innovation, and continuous learning. If you’re passionate about HR, love technology, and want to grow in a dynamic global environment, this role is perfect for you.

Role Overview

As a Junior HR Generalist, you will play a vital role in supporting the HR function across the Asia-Pacific (APAC) region. You will help drive HR processes, support employees, and manage HR projects. This role is ideal for someone looking to build their career in HR while working in a truly global, innovative environment.

You will act as a point of contact for employees, handle administrative tasks, and contribute to global HR initiatives. Your attention to detail, communication skills, and proactive approach will ensure smooth HR operations and enhance the employee experience.

Key Responsibilities as Junior HR Generalist

1. HR Support and Employee Queries

Respond to employee queries regarding employment contracts, benefits, onboarding, and other HR processes.
Provide accurate information and escalate complex issues when necessary.
Support new hires through onboarding and introductory reviews.

2. HRIS and Data Management

Maintain the HR Information System (HRIS) with accurate, up-to-date employee data.
Process employee changes, new joiners, and contract updates.
Conduct regular audits to ensure compliance with GDPR and company policies.

3. Payroll and Benefits Administration

Provide data to the payroll team to ensure timely and accurate salary payments.
Assist employees with benefit enrollment and address any related queries.

4. Project Ownership and Process Improvement

Lead global HR projects related to engagement, training, and culture initiatives.
Continuously identify areas for improvement and suggest enhancements to HR processes.

5. Employee Engagement and Partnering

Partner with managers and employees to support HR processes and drive people strategies.
Foster a supportive and inclusive work environment.

6. Compliance and Documentation

Ensure all HR documentation is complete, accurate, and compliant with legal requirements.
Conduct and manage global background checks.

7. Administrative Support

Create purchase orders and manage other administrative tasks.
Support HR events and internal initiatives.

Qualifications and Experience: Junior HR Generalist

Education: Exceptional academic record, preferably with a university degree in HR, Business, or a related field.
Experience: Entry-level experience in an HR or People team, ideally within the technology sector.
Knowledge: Basic understanding of employment law and HR practices.

Skills and Competencies: Junior HR Generalist

Communication: Excellent verbal and written communication skills.
Organization: Strong organizational skills with the ability to manage complex workloads and prioritize tasks effectively.
Attention to Detail: High accuracy in managing data and documentation.
Proactive Approach: Self-motivated, results-oriented, and eager to suggest improvements.
Integrity: High level of honesty and the ability to handle confidential information.
Flexibility: Adaptable to change and willing to travel for internal events.

What Canonical Offers

Global Collaboration: Work in a distributed environment with colleagues from over 70 countries.
Learning and Development: Access to a personal learning and development budget of USD 2,000 per year.
Compensation and Bonuses: Competitive salary with annual compensation reviews and performance-driven bonuses.
Work-Life Balance: Flexible working arrangements and generous annual leave.
Parental Benefits: Maternity and paternity leave.
Employee Support: Employee Assistance Program to support mental and emotional well-being.
Travel Opportunities: Priority Pass for travel and upgrades for long-haul company events.
Recognition and Rewards: Recognition programs to celebrate achievements and contributions.

Top 10 Interview Questions and Sample Answers for Junior HR Generalist

1. Why do you want to work at Canonical as a Junior HR Generalist?

Sample Answer:
I am drawn to Canonical’s mission of driving innovation through open-source solutions. The company’s commitment to excellence and its global reach align with my passion for HR and continuous learning. This role provides an exciting opportunity to grow in a dynamic environment while contributing to a people-centric culture.

2. What experience do you have in HR that makes you a good fit for this role?

Sample Answer:
I have worked in an entry-level HR role where I managed onboarding, employee queries, and data management. My experience with HRIS and compliance processes has equipped me with the skills to excel at Canonical.

3. How do you ensure accuracy and compliance in HR documentation?

Sample Answer:
I maintain a meticulous approach to documentation by conducting regular audits and cross-referencing data. I stay updated on legal requirements to ensure compliance and use checklists to track tasks.

4. How would you handle an employee’s query about a complex HR issue?

Sample Answer:
I would first listen carefully to understand the query and gather relevant information. If necessary, I would consult with senior HR colleagues or refer to company policies before providing a clear and accurate response.

5. Describe a time when you improved an HR process.

Sample Answer:
In a previous role, I streamlined the onboarding process by creating a centralized checklist and automating reminders. This reduced delays and improved the experience for new hires.

6. How do you prioritize tasks in a fast-paced environment?

Sample Answer:
I use tools like Trello to organize tasks by urgency and importance. I also allocate time for high-priority tasks and schedule regular check-ins to stay on track.

7. What tools and technologies do you use for HR tasks?

Sample Answer:
I am proficient in using HRIS platforms like Workday and tools like Google Sheets for data management. I also use Slack and email for communication and collaboration.

8. How would you handle confidential information?

Sample Answer:
I understand the importance of confidentiality in HR. I ensure sensitive information is securely stored and only accessible to authorized personnel. I also follow company policies and data protection regulations.

9. What motivates you to pursue a career in HR?

Sample Answer:
I am passionate about creating positive employee experiences and supporting people in their professional journeys. HR allows me to make a meaningful impact by fostering a supportive and engaging work environment.

10. How do you handle feedback and criticism?

Sample Answer:
I view feedback as an opportunity for growth. I listen carefully, reflect on the input, and take actionable steps to improve. Constructive criticism helps me enhance my skills and contribute more effectively.

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