Job Title: Invoicing Analyst
Location: Bengaluru, Karnataka, India (Remote)
Job Type: Full-time
Experience Level: Entry to Mid-Level
About Altisource
At Altisource (NASDAQ: ASPS), we develop world-class technologies and services for the mortgage and real estate industry. We partner with 7 out of the top 10 mortgage servicers in the U.S., operate a leading real estate auction platform, and manage a cooperative with 15%+ market share of the $1.8 trillion U.S. originations market. Our goal is to revolutionize how homes are bought, sold, and managed by delivering innovative solutions and seamless financial operations.
Job Description: Invoicing Analyst
We are seeking a highly motivated and detail-oriented Invoicing Analyst to join our finance and accounting team. As an Invoicing Analyst, you will be responsible for processing vendor payments, client billing, reconciliation, and ensuring the accuracy of invoicing transactions. You will work closely with internal and external stakeholders, analyze reports, and implement improvements to streamline processes.
Key Responsibilities: Invoicing Analyst
- Vendor Payment Processing: Process vendor payment batches and client billing files for multiple clients, ensuring accuracy and timeliness.
- Invoice Management: Generate, verify, and submit invoices on client platforms while adhering to company policies and compliance standards.
- Stakeholder Communication: Provide accurate and timely responses to emails and queries from internal teams, vendors, and clients.
- Reconciliation & Reporting: Reconcile and analyze exception reports within the invoicing team and operational reports related to billing and invoicing.
- Process Improvement: Analyze financial reports, identify discrepancies, provide recommendations, and implement corrective actions to enhance efficiency.
- End-of-Month (EOM) Reporting: Compile and coordinate daily, weekly, and monthly reports as per client and business requirements.
- Testing & Implementation: Participate in testing activities and provide feedback for new product releases related to invoicing.
- Compliance & Accuracy: Ensure all invoicing transactions align with company policies, financial regulations, and compliance requirements.
Key Performance Indicators (KPIs)
- Timely and accurate processing of vendor payments and client invoices.
- Efficient response time to internal and external stakeholder queries.
- Accuracy in financial reporting and reconciliations.
- Contribution to process improvements and reduction in errors.
Required Qualifications & Skills: Invoicing Analyst
- Education: Bachelor’s degree in Commerce (B.Com) or equivalent. MBA preferred but not mandatory.
- Experience: 0-5 years of work experience in invoicing, billing, finance, or accounting.
- Technical Skills: Proficiency in MS Excel, financial reconciliation tools, and ERP systems.
- Analytical Skills: Strong analytical and problem-solving skills with an ability to identify process inefficiencies.
- Communication Skills: Excellent written and verbal communication skills.
- Team Collaboration: Ability to work effectively as part of a team and as an individual contributor.
- Flexibility: Open to working mid or night shifts as per business requirements.
- Attention to Detail: High level of accuracy in financial transactions and reporting.
10 Interview Questions and Sample Answers: Invoicing Analyst
1. Can you describe your experience with invoicing and financial reconciliation?
Sample Answer: I have [X] years of experience handling invoicing, vendor payments, and financial reconciliation. I have worked with billing systems, managed client invoicing, and ensured timely payment processing while maintaining high accuracy. My experience includes analyzing exception reports and resolving discrepancies to improve financial workflows.
2. How do you ensure accuracy while processing invoices and payments?
Sample Answer: I follow a structured approach by cross-checking invoices with purchase orders and client contracts. I use reconciliation tools to verify amounts and ensure compliance with company policies. Additionally, I double-check my work before submission and maintain detailed records to avoid errors.
3. How do you handle discrepancies in invoices or billing reports?
Sample Answer: If I find discrepancies, I first analyze the data to identify the source of the issue. I then cross-check records, communicate with relevant teams, and take corrective action. If needed, I escalate the matter to the appropriate department while ensuring timely resolution.
4. Can you share a time when you worked under pressure to meet financial deadlines?
Sample Answer: In my previous role, I had to process month-end invoicing for multiple clients within a tight deadline. I prioritized tasks, used automation tools to speed up processing, and collaborated with my team to ensure accurate and timely submissions.
5. How do you manage multiple invoicing tasks efficiently?
Sample Answer: I prioritize tasks based on urgency and complexity. I use spreadsheets and invoicing software to track pending payments, automate repetitive tasks, and set reminders for deadlines. Effective organization helps me manage multiple invoicing processes simultaneously.
6. What do you know about Altisource, and why do you want to work here?
Sample Answer: Altisource is a leader in mortgage and real estate technology services, working with major mortgage servicers and real estate platforms. I admire the company’s innovation in financial operations and its commitment to efficiency. I am excited about this role because it aligns with my skills in invoicing and finance.
7. How comfortable are you with working in mid or night shifts?
Sample Answer: I am flexible with my work schedule and understand that financial operations often require working in different shifts. I am comfortable adjusting my schedule to meet business requirements and ensure seamless invoicing processes.
8. What strategies do you use to improve invoicing accuracy and efficiency?
Sample Answer: I use automated invoicing tools, maintain updated templates, and perform routine audits to ensure accuracy. I also stay updated on invoicing best practices and implement process improvements to enhance efficiency.
9. Have you worked with ERP systems or financial software?
Sample Answer: Yes, I have experience using ERP systems like SAP, Oracle, and QuickBooks for invoicing and payment processing. These tools help streamline financial operations and improve data accuracy.
10. Why should we hire you for this position?
Sample Answer: I have a strong background in invoicing, financial reconciliation, and stakeholder communication. I am detail-oriented, analytical, and committed to ensuring accurate and timely financial operations. My skills in managing multiple invoicing processes make me a great fit for this role.
Why Join Altisource?
- Work with a leading company in mortgage and real estate technology.
- Gain hands-on experience in financial operations and invoicing.
- Competitive salary and benefits package.
- Remote work flexibility and career growth opportunities.
- Collaborative and dynamic work environment.