Job Description for Recruiting and Staffing Associate

Job Title: Recruiting and Staffing Associate
Location: Remote (India)
Job Type: Full-Time
Company: KLDiscovery

Job Description

KLDiscovery, a leading global provider of electronic discovery, information governance, and data recovery services, is seeking a remote Recruiting and Staffing Associate for an exciting opportunity.

The Recruiting and Staffing Associate will play a critical role in the daily operations of the Managed Review department. The primary objective of this role is to ensure smooth project launches, address administrative issues during live projects, and assist with the hand-offs between Managed Review and Human Resources.

This is a remote, work-from-home opportunity, with compensation aligned with the local competitive market in India.

Responsibilities for Recruiting and Staffing Associate

• Support the Recruiting and Staffing team to ensure smooth project launches, fostering a positive experience for clients and employees.
• Execute established processes to ensure new hires complete onboarding efficiently.
• Collaborate with Recruiting and Staffing Specialists to ensure timely job board postings for all locations.
• Verify that all project new hires complete onboarding paperwork before their start date, including during evening or weekend hours if needed.
• Develop a pipeline of recent graduates by liaising with universities and college career advisors for non-attorney and entry-level attorney pools.
• Assist recruiters with availability checks for veteran candidates for upcoming projects.
• Perform administrative tasks related to document reviewers’ employment needs before, during, and after projects.
• Ensure all documentation required by the Human Resources team is accurately executed and submitted within deadlines.

Recruiting and Staffing Associate: Qualifications

• Education: Bachelor’s Degree preferred or equivalent work experience.
• Technical Skills: Proficiency in MS Excel, Outlook, and Word.
• Key Traits: Deadline-driven, results-oriented, organized, and a team player with independent thinking skills.
• Self-Motivation: Able to work independently in a remote environment.
• Adaptability: Thrives in fast-paced environments, balancing multiple projects with conflicting priorities.
• Collaboration: Demonstrated teamwork mentality, effective communication skills, and willingness to support overall departmental success.
• Customer Focus: Poised and committed to providing exceptional customer service to both internal and external clients.

Our Cultural Values

We Are Entrepreneurs At Heart, Driven By A Shared Goal And Vision.
We seek team members who embody the following values:

• Humble: We acknowledge our own weaknesses and value collaboration over hierarchy.
• Hungry: We are driven to expand our contributions and achieve success.
• Smart: We leverage emotional intelligence in all interactions, both internally and externally.

Our culture influences our actions, products, and the relationships we build with customers.

About KLDiscovery

KLDiscovery provides technology-enabled services and software to assist law firms, corporations, government agencies, and consumers in addressing complex data challenges. With offices in 26 locations across 17 countries, KLDiscovery is a global leader in delivering best-in-class eDiscovery, information governance, and data recovery solutions.

Services Include:

• Data collection and forensic investigation
• Early case assessment
• Electronic discovery and data processing
• Managed document review services

KLDiscovery is an ISO/IEC 27001 Certified organization recognized for its growth by Inc. Magazine (Inc. 5000) and Deloitte (Technology Fast 500) and has been honored with multiple industry accolades.

KLDiscovery is an Equal Opportunity Employer.

10 Interview Questions and Answers for Freshers Recruiting and Staffing Associate

1. Why do you want to work as a Recruiting and Staffing Associate at KLDiscovery?
Answer: KLDiscovery’s reputation as a global leader in data recovery and eDiscovery services excites me. This role aligns with my skills and passion for supporting organizational growth.

2. How would you ensure smooth project launches as part of this role?
Answer: I would follow established processes, communicate effectively with team members, and address any potential issues proactively to ensure seamless project execution.

3. What do you know about KLDiscovery?
Answer: KLDiscovery is a global leader providing technology-enabled services to solve complex data challenges. It supports industries such as law firms and corporations with eDiscovery, information governance, and data recovery.

4. How proficient are you in using MS Excel?
Answer: I am proficient in Excel, capable of creating and managing spreadsheets, using formulas, and analyzing data through pivot tables and charts.

5. What steps would you take to develop a pipeline of recent graduates?
Answer: I would collaborate with universities and career advisors, organize recruitment drives, and maintain a database of qualified candidates.

6. How would you handle a situation where a new hire fails to complete their onboarding paperwork?
Answer: I would promptly follow up with the new hire, provide assistance if needed, and escalate the issue to ensure compliance with deadlines.

7. How do you ensure accuracy in administrative tasks?
Answer: I double-check my work, maintain detailed documentation, and use tools to track and organize tasks efficiently.

8. How do you manage your time when handling multiple projects?
Answer: I prioritize tasks based on urgency and importance, create a schedule, and focus on completing high-priority tasks while adhering to deadlines.

9. Why do you think teamwork is important in this role?
Answer: Teamwork ensures efficient communication, problem-solving, and collaboration, which are essential for the smooth functioning of recruiting and staffing operations.

10. What motivates you to perform well in this role?
Answer: The opportunity to contribute to the company’s success and help build a talented workforce motivates me to excel.

10 Interview Questions and Answers for Experienced Recruiting and Staffing Associate

1. What prior experience do you have in recruiting and staffing?
Answer: I have worked in recruiting for [Company Name], where I managed onboarding processes, conducted candidate screenings, and developed a robust pipeline of talent.

2. How have you managed multiple projects with conflicting priorities?
Answer: I used project management tools, collaborated with stakeholders to prioritize tasks, and ensured timely completion by delegating effectively.

3. Can you share an example of a time you improved an onboarding process?
Answer: I introduced a digital onboarding system in my previous role, reducing paperwork errors and streamlining the process, resulting in faster new hire integration.

4. How do you ensure compliance with HR documentation?
Answer: I adhere to company policies, maintain organized records, and conduct periodic audits to ensure all documentation is complete and accurate.

5. How do you build relationships with universities for talent acquisition?
Answer: I organize career fairs, conduct workshops, and maintain regular communication with career advisors to build a strong talent pipeline.

6. What strategies have you used to manage availability checks for candidates?
Answer: I maintained an updated database of candidate availability and used automated reminders to streamline the process.

7. How would you approach meeting critical deadlines in a fast-paced environment?
Answer: I would focus on effective time management, use productivity tools, and coordinate closely with team members to ensure deadlines are met.

8. How do you ensure a positive experience for clients and employees during projects?
Answer: I prioritize clear communication, provide timely updates, and address any issues promptly to maintain satisfaction.

9. What do you find most rewarding about working in recruiting and staffing?
Answer: Helping organizations build strong teams and creating opportunities for candidates is incredibly fulfilling for me.

10. Why do you want to join KLDiscovery?
Answer: KLDiscovery’s global presence, innovation-driven culture, and commitment to excellence inspire me to contribute to its success in recruiting and staffing.

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